Plant Operations Administrator (Full-Time)
Responsible for coordinating and performing daily administrative functions for the production department at the Stranahan’s Colorado Whiskey distillery. Works closely with all distillery managers to support the needs of the operating areas. Supports additional distilleries in the Proximo network with production reporting and SAP data entries. Interfaces with corporate personnel on a daily basis in support of distillery business functions.
Job Location: Denver, Colorado
Reports to: Distillery Operations Manager
Direct Reports: NA
Travel: NA
Salary Range: $60,000 – $70,000
Requirements
- -College degree required, or minimum 4 years of experience working in Supply Chain Management, Business Administration, and/or Business Organization.
- -Excellent organizational, planning, and problem-solving skills required.
- -Excellent proficiency in SAP, Microsoft Word, Excel, and Outlook.
- -Excellent written and oral communication skills required.
- -Ability to handle multiple projects and meet daily deadlines.
- -General knowledge of TTB reporting requirements, rules and regulations.
Responsibilities
-Conducts administrative activities in coordination with the Operations, Production and Bottling Managers.
-Collects all barreling and bottling production data, enters into SAP daily, prepares and submits production reports to corporate staffs.
-Works in SAP to perform materials goods receipts, new make and bulk load receiving, barrel dumps, blending, liquid solera processes, re-barreling, all other liquid movements, and monthly/quarterly inventory reconciliations.
-Manages the bottling material ordering process and communicates orders to procurement team.
-Manages all logistics for inbound and outbound shipments, domestic, international, freight and small package.
-Manages the single barrel planning process, label writing, and ensures all materials are ready for production.
-Processes accounts payable vendor invoices in accordance with specified procedures. Tracks vendor payment status.
-Prepares orders & BOL’s for shipments and communicates required order information to local and corporate staffs in accordance with order processing procedures.
-Conducts / reports physical inventories of materials, barrels, and finished goods in required scheduled timeframes.
-Manages accurate retention of all administrative documentation, keeps organized, and current.
-Monitors, maintains and purchases shipping material supplies, office supplies, and consumables.
-Sets up new vendors in system, maintains current vendor contacts for all material lists, etc.
-Maintains contact with Distillery and Office supply vendors, procures goods and services when needed.
-Coordinates new employee onboarding process and bi-monthly payroll with HR for the Stranahan’s operations staff.
-Resolves problems related to office activities, purchasing processes, and computer work station systems.
-Manages office supply inventory and purchases replenishments.
-Manage/oversee office & distillery cleaning service team.
-Ensure all activities are in accordance with promoting a safe and environmentally sound working environment.
-Performs other duties as required or assigned.
